Technical Writing – How you can Write Challenge Justification Paperwork


As a part of constructing the general challenge scope a technical writer will first want to put out the justification documentation. This doc which will also be thought of a “business case” lays out the basic causes for implementing the challenge. This is a easy information on making a challenge justification.

State the Drawback

Companies do not perform initiatives for enjoyable; they carry out them so as to remedy a particular situation or points. That you must describe the issue clearly and precisely at the beginning of your doc to be able to then current the answer to that downside.

For instance in the event you intend to implement a brand new HRMS (Human Useful resource Administration System) your downside could also be; “The HR team currently spends nearly 80% of its time on non-productive administrative tasks, reducing the effectiveness of the function dramatically.”

State the Resolution

This must be a easy assertion to outline your challenge. This permits your reader to grasp what it’s you are proposing.

“We intend to implement an automated HRMS system to reduce manual administration by half.”

Provide Supporting Data

The issue and resolution aren’t going to justify your challenge to the stakeholders and resolution makers, so you might want to present the proper stage of data to allow them to assist your advice.

Examples of the sort of data it is best to use:

  • Market Demand – Not all the time the strongest argument, however in the event you can present that each one your rivals are implementing comparable programs, it actually means that it might be price contemplating in your organisation.
  • Enterprise Want – On this instance the enterprise want is evident, the HR staff are spending nearly all of their work time on non-specialist duties and that prices cash.
  • Buyer Calls for – what’s it that your clients are screaming out for? Remember to incorporate inner clients in addition to exterior ones.
  • Technological Development – what is going on on on the earth round you, is there are compelling case to be instructed when it comes to the best way IT and programs are growing?
  • Authorized – Remember the all essential obligation to the regulation, in the event you can present that your challenge brings compliance or makes it simpler to adjust to these necessities you’ve a stronger case.

Writing a enterprise case or challenge justification is a necessary a part of the bigger challenge scoping course of. Ideally it is best to write this early within the lifecycle of your challenge that will help you get hold of funding and assist. Additionally, you will then be capable to clearly determine the goals of your process in order that staff members have a transparent message to remove.